5 Ways To Highlight Every Other Row In Excel Quick 2024

How to Highlight Every Other Row in Excel Quick and Easy Tutorial

Learn a quick and easy method to highlight every other row in Excel using this step-by-step tutorial. Discover how to apply conditional formatting for both odd and even rows and remove formatting when necessary.

This tutorial demonstrates how to highlight every other row in Excel quickly and easily using conditional formatting.
It provides step-by-step instructions for highlighting both odd and even rows.
The tutorial also shows how to remove the formatting when needed.

In this tutorial, we will explore a straightforward and efficient technique for highlighting every other row in an Excel spreadsheet using conditional formatting. Whether you're working with a small or extensive data table, this method will help you improve the visual clarity of your data. Let's dive into the step-by-step guide to achieve this in Excel.

Select the Target Area To begin, select the specific area in your Excel table that you want to format. Once your data range is chosen, navigate to the "Home" tab on the Excel ribbon.
Access Conditional Formatting Within the "Home" tab, locate and click on "Conditional Formatting." This option will open a dropdown menu with various formatting choices.
Create a New Rule From the dropdown menu, select "New Rule." A dialog box will appear, prompting you to specify the rule for formatting.
Use a Formula for Formatting In the rule dialog box, choose the option "Use a formula to determine which cells to format." This is where you define the formula for highlighting every other row.
Enter the Formula To highlight odd rows (e.g., rows 3, 5, 7), input the formula "ISODD(ROW())" into the formula field. This formula ensures that only odd rows are highlighted.
Specify the Formatting After defining the formula, click the "Format" button to choose the formatting style for the highlighted rows. You can customize the fill color or any other formatting options as per your preference.
Apply and Observe Once you've configured the formatting, click "OK" in the rule dialog box twice. You'll immediately see the results; every other row in the selected area is highlighted according to your settings.

Conditional formatting offers a significant advantage in that it maintains the row highlighting even if you filter or rearrange the data in the table. This ensures that your data remains visually organized and clear.

But what if you need to highlight every even row? Excel makes this task equally simple. Here's how

Select the Data Table Click anywhere within the data table.
Manage Existing Rules Go to "Conditional Formatting" and select "Manage Rules" to access the current formatting rules.
Edit the Rule Identify the rule that highlights odd rows and click "Edit Rule."
Modify the Formula In the formula field, replace "ODD" with "EVEN." This adjustment tells Excel to highlight even rows while keeping the rest of the formula unchanged.
Apply the Change Click "OK" in the rule dialog box and once more in the "New Formatting Rule" dialog.

By following these simple steps, you can now have every even row in your table highlighted, just as easily as you did with the odd rows.

Before we conclude, let's briefly discuss how to remove the applied formatting from the table if necessary

Remove Formatting To clear the formatting from your Excel table, go to "Conditional Formatting" and select "Clear Rules."
Clear Rules from Entire Sheet Choose the option "Clear Rules from Entire Sheet." This will swiftly remove the highlighting, restoring your data table to its original appearance.

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